The Academic Research Workflow


(11 ratings)


5 Days


Cohort-based Course

 A Step-By-Step System from Literature Review to Data Analysis to Paper Writing

Course overview

Get Published in High-Impact Journals

• Learn and experience first-hand the entire Academic Research Workflow: a system to support every step of your research, from reading papers to doing data analysis and publishing your results.

• You'll get to implement the workflow in your own research project or with teaching data, whichever you like, and receive personalized feedback from Rubén and your class peers.

• You'll have access to templates, frameworks, tools, case studies, and step-by-step guides to help you place your research in the top journals of your field.

• You'll benefit from the accountability and guidance to 3x your academic potential, write scholarly papers, and advance your career.

A research workflow is the process that moves a scientific investigation from raw data to coherent research question to insightful contribution” - Stoudt et al. 2021.

This course is for you if...


You're a graduate student or early-career researcher that wants to publish in top science journals.


You're wanting to learn modern tools such as Zotero, Obsidian, Research Rabbit, and ChatGPT.


You're struggling with the process of academic writing and publishing, lack confidence, or feel overwhelmed.

Tools you’ll learn in this course

Zotero for reference managing

Learn how to use Zotero Connector. Add literature to your library. Create research collections. Add plugins and integrations. Highlight and annotate PDFs. Exporte notes. Add in-text citations in Word or Google Docs. Manage citation styles. Create a bibliography.

Obsidian for Note Taking

Obsidian is your personal Wikipedia. Link your notes and find them instantly. Create mindmaps and visualize your notes. Embed PDFs to see within your notes. Stop losing your best thinking and start creating. Enhance obsidian functionality with selected plugins.

ResearchRabbit and alternatives

Discover new literature, visualize citation networks, find gaps in the literature, and increase your understanding of your field with state-of-the-art tools including ResearchRabbit, Litmaps, and Scholarcy.

R and Quarto for Reproducible Research

Embrace the paradigm of literate programming to combine text and code for reproducible reports and papers. Use R and Quarto as a lab/computational notebook and for analyzing and visualizing your data.

ChatGPT and other AI tools to assist your research workflows

Unlock the power of ethical use of AI for rewriting, paraphrasing, and polishing your prose. Use prompt techniques for better outputs, including tips to talk and train your AI assistants. Summarize papers, brainstorm research ideas, and make your coding effortless.

... And how to integrate them all!

What people are saying

        The course will give you a solid framework on how to conduct an academic research from the moment you have an idea to all publication aspects. Ruben is very experienced, wise and supportive. I've got tons of insights that I plan to use for my next paper.
Dmitry Suholet

Dmitry Suholet

Tallinn, Estonia
        I really appreciate this course because it helped me gain a global understanding of all the steps involved in the research process. I also appreciate the fact that the course offers tools to help us move forward when we encounter challenges. As a result, I have discovered some interesting apps that are useful for my research.
Walter Mbamy

Walter Mbamy

Makokou, Gabon

Meet your academic coach

Ruben Dario Palacio, PhD.

Ruben Dario Palacio, PhD.

Ruben Dario Palacio is a Colombian biologist. He was granted a Fulbright-Colciencias Ph.D. Scholarship for his doctoral studies in 2016, and graduated in May 2022 with a Ph.D. in Conservation Biology from Duke University.

Since 2016, Dr. Palacio’s scholarly contributions amount to two book chapters and nine peer-reviewed articles. He is a first-author paper in the flagship journal of his field, Conservation Biology (2020), and a first-author paper in Diversity and Distributions (2021), and Ecography (2023), two leading journals in ecology.

He is also a senior author in a front-cover paper of the prestigious Proceedings of the National Academy of Sciences (2018), a research that was entirely conducted by the science team of his Colombian non-profit, Fundacion Ecotonos.

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Doing a Literature Review

Use Google Scholar to find literature. Create a Zotero literature collection. Use Research Rabbit (and alternatives) to expand it. Add highlights and export to PDF notes to Obsidian. Centralize your notes for scientific insights.

Live Workshop: Q & A on the literature review. Tools, tips, and tricks for Zotero and Obsidian.


Conducting Research

Project planning your research. Organize your digital files and folders. How to analyze and visualize your data. Making your workflow reproducible Use a computational notebook. Coding principles and concepts. 

Live Workshop: Q & A on doing reproducible research. Participatory live coding for analyzing and visualizing data.


Writing a Manuscript

Structure your writing in ten straightforward steps. Employ the writing backwards technique. General guidelines and advice for scientific writing. Use ChatGPT and AI writing tools. Work habits and productivity tips to improve your writing.

Live Workshop: Q & A on scientific writing. Feedback session on student manuscripts.


Publishing a Paper

Choosing a journal. Understanding citation metrics. Determining authorship. Preprints. Data papers and repositories. Submitting y article.Writing an editorial cover letter. Responding to reviewer comments. Crafting the supplementary material.

Live Workshop: Q & A on scientific publishing. Peer-review activity between students.

Course schedule

12-15 hours/week
  • Tuesday to Friday

    12:00 pm - 2:00 pm EST

    Class + live workshop for each module

  • Saturday

    10:00-13:00 pm EST

    Q & A, class discussions, exercises, and feedback on the entire research workflow

Learning is better with Peers

Learning is better with Peers

Active hands-on learning

This course builds on live workshops and hands-on projects

Interactive and project-based

You’ll be interacting with other learners through breakout rooms and project teams

Learn with a cohort of peers

Join a community of like-minded people who want to learn and grow alongside you

Frequently Asked Questions

What happens if I can’t make a live session?
What’s the refund policy?
How much access will I get to Rubén?
Is this a course just for ecologists or biologists?
Are there any prerequisites? 
I have additional questions
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