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Cost Preparer Practicum for USAID Proposals

7 Weeks

·

Cohort-based Course

By the end of this course, you will know how to prepare a responsive and competitive cost proposal for USAID.

Hosted by

Ramy El Dorry

A Cost & Pricing expert who has overseen hundreds of winning cost proposals

Course overview

From analyzing an RFP to developing a cost strategy

Keylime’s C&P expert will guide participants through developing a responsive cost volume based on a standard USAID RFP. In this hands-on practicum, participants will prepare a Cost-Plus-Fixed-Fee proposal together with the instructor and learn how to develop a cost strategy.

Who is this course for

01

International development professionals at all levels that want to learn how to prepare a cost proposal for USAID

02

Business development managers that want to hone their skills in preparing cost proposals and developing competitive cost strategies

03

Technical staff seeking to understand the nuances of preparing cost proposals so they can contribute to their proposal's best value analysis

By the end of this course you will

Understand how to read and analyze an RFP

It is critical to review RFPs from a cost and contractual lens. You will learn the anatomy of an RFP and tactics for finding and dissecting the necessary information to prepare not only a compliant, but also a responsive, cost proposal.

Be cognizant of the key regulations

Overwhelmed with the myriad of regulations governing cost proposals? You are not alone. The key is to know which regulations apply to the actual development of a cost proposal. You will become cognizant of the key regulations pertaining cost proposals and their applicability.

Become a skilled cost preparer

This course is a practicum, and participants will gain hands-on experience developing a cost proposal, line-by-line. You will learn how to prepare a cost proposal for USAID based on best practices.

Gain confidence to lead a cost strategy

USAID awards contracts based on a 'best value determination'. You will learn how to conduct a technical/cost trade-off analysis and develop a cost strategy that maximizes your proposal's value. You will be prepared to apply cost-effectiveness principles to project design.

Ramy El Dorry

Ramy El Dorry

Director, Keylime

Ramy leads Keylime Academy's Cost & Pricing curriculum. He has 18+ years of experience covering all areas of USAID, FCDO, and Global Fund programming, from proposal development to project management and corporate strategy. As Director of Chemonics International' Cost & Pricing Department for 7 years, Ramy oversaw the preparation and review of 200+ cost proposals valued at $2B per year, trained 200+ staff members annually, and advised the CEO and CFO on financial management, contract negotiation, and pricing/profitability decisions. 

Course schedule

2 hours per week
  • Every Thursday from Oct 6 to Nov 17

    10:00am - 12:00pm EST


  • Homework

    1-2 hours per week

    We'll assign homework to put your new skills into practice! You'll get feedback from your instructor on your homework and will have the opportunity to discuss in class.

Course syllabus

01

Session 1 - RFP Review, Anatomy of a Cost Volume, and Contract Types

The first session covers the key concepts needed to start preparing a cost proposal for USAID. We will walk through the first steps you’ll take when an RFP is issued, including how to review an RFP and outline your cost volume. We will also cover the major contract types used by USAID.

02

Session 2 - Cost preparer practicum, part 1

Sessions 2-5 are a practicum in which we will prepare a Cost-Plus-Fixed-Fee proposal, using MS Excel, tailored to typical USAID requirements. The instructor will cover applicable USAID regulations and prepare a budget in real-time, sharing best practices along the way. Participants are expected to prepare a budget alongside with the instructor.

03

Session 3 - Cost preparer practicum, part 2

Sessions 2-5 are a practicum in which we will prepare a Cost-Plus-Fixed-Fee proposal, using MS Excel, tailored to typical USAID requirements. The instructor will cover applicable USAID regulations and prepare a budget in real-time, sharing best practices along the way. Participants are expected to prepare a budget alongside with the instructor.

04

Session 4 - Cost preparer practicum, part 3

Sessions 2-5 are a practicum in which we will prepare a Cost-Plus-Fixed-Fee proposal, using MS Excel, tailored to typical USAID requirements. The instructor will cover applicable USAID regulations and prepare a budget in real-time, sharing best practices along the way. Participants are expected to prepare a budget alongside with the instructor.

05

Session 5 - Cost preparer practicum, part 4

Sessions 2-5 are a practicum in which we will prepare a Cost-Plus-Fixed-Fee proposal, using MS Excel, tailored to typical USAID requirements. The instructor will cover applicable USAID regulations and prepare a budget in real-time, sharing best practices along the way. Participants are expected to prepare a budget alongside with the instructor.

06

Session 6 - Cost strategy

In this session, participants will learn how to develop a cost strategy based on most frequently used RFP evaluation criteria and methodologies. This includes learning how to conduct a technical/cost trade-off analysis to increase cost effectiveness and maximize value.

07

Session 7 - Supporting documentation and subcontractor pricing

There's more to a cost proposal than the spreadsheets. In the final session, we will go over the supporting documentation submitted in cost volumes, including how to outline the budget narrative based on an RFP's instructions and evaluation criteria. Participants will also learn how to review a subcontractor's budget to ensure price reasonableness.

Frequently Asked Questions

Do I need to be an Excel guru to take this course?
What happens if I can’t make a live session?
I work full-time, what is the expected time commitment?
Can this course be offered privately in- house?
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Cost Preparer Practicum for USAID Proposals

Learning is better with cohorts

Learning is better with cohorts

Active learning, not passive watching

This course builds on live workshops and hands-on exercises

Interactive

You’ll be interacting with other learners through a live practicum

Learn with a cohort of peers

Join a community of like-minded people who want to learn and grow alongside you

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Cost Preparer Practicum for USAID Proposals